Overview
This one-day course is designed to provide end users with a comprehensive introduction to SharePoint Online, Microsoft's powerful collaboration platform. Participants will gain a solid understanding of SharePoint components, site roles, and essential functionalities for effective document management and team collaboration. Through hands-on exercises and practical examples, attendees will learn how to work with lists and libraries, add columns, create views, and navigate the key features of SharePoint Online.
You will discover and understand:
- What SharePoint is and how it fits into Microsoft Teams and Microsoft 365.
- Key benefits of SharePoint.
- What is a SharePoint Site and what is the difference between a Team Site and a Communication Site.
- SharePoint Document Libraries and Microsoft Lists.
- SharePoint Document features including versioning, metadata and co-authoring.
- SharePoint Pages, News, Events and Spaces.
- Extended SharePoint functionality via apps.
- Microsoft Search to discover information within SharePoint and across Microsoft 365.
This course is designed for users who are new to, or have basic skills with, SharePoint and want to understand SharePoint and be able to use SharePoint.
If you want to learn End User Site Administration to create, configure and manage sites you should look at the Mastering SharePoint Site Administration – QASPOSA course.
Prerequisites
- A basic understanding of Windows 7 or higher.
- Experience using Internet Explorer 11 or equivalent browser.
- Fundamental experience with Office 365 is recommended, including login and navigation around the service.
- A basic knowledge of Office applications (Word, Excel, Outlook).
Please Note: If you attend a course and do not meet the prerequisites, you may be asked to leave.
A dual monitor setup is required when attending this course via the QA Attend from Anywhere or Virtual Classroom delivery methods.
Learners attending via Virtual Classroom or Attend From Anywhere events will need to use remotely hosted computers and/or InPrivate/Incognito/Google Guest/Microsoft Edge Guest browsing mode to access our SharePoint environment.
Before you book, check that you meet the Cisco WebEx system requirements and run a test meeting to ensure the software is compatible with your firewall settings and ensure that you have passed all pre-course tests. If you have any questions, contact our Virtual team. Learn more about our Virtual Classrooms.
Learning Outcomes
- Understand SharePoint and how SharePoint can help you, your team and your organisation in a collaborative working environment.
- Understand SharePoint and relationships to other Office 365/Microsoft 365 products including Microsoft Teams.
- Understand Sites and differences between Communication and Team sites.
- Understand Site components including:
- Pages
- Navigation
- Lists
- Libraries
- Spaces
- Work with documents inside SharePoint including metadata and co-authoring.
- Search and discovery of content within SharePoint and Office 365.
Course Outline
Please note that due to the dynamic nature of Office 365/Microsoft 365 some content may change without notice.
Module 1: Introduction to SharePoint Online
- Overview of SharePoint Online
- Key Features and Benefits
- Understanding and Exploring SharePoint Navigation and Components: sites, libraries, lists, and pages and spaces
- Understanding site roles and permissions
- Guided Activities and Hands-On Exercises
Module 2: Working with Lists Apps
- Understanding SharePoint Lists
- Adding, Editing, Deleting and Restoring List Items
- Sorting, Filtering and Grouping Data
- Guided Activities and Hands-On Exercises
Module 3: Working with Library Apps
- Understanding SharePoint Library apps
- Adding, Editing, Deleting and Restoring Documents
- Sorting, Filtering and Grouping Documents
- Link to Document
- Adding and Modifying Columns
- Guided Activities and Hands-On Exercises
Module 4 – Create and Manage Views
- Introduction to Views
- Creating Personal and Public Views
- Customizing View Settings
- Guided Activities and Hands-On Exercises
Module 5: Manage Content
- Implementing Alerts and Notifications
- Live Co-Authoring
- Check-In/Check-Out Functionality
- Understanding and Implementing Document Versioning
- Basic Search Functionality
- Guided Activities and Hands-On Exercises
Module 6: Microsoft Teams Integration with SharePoint and OneDrive
- Overview of Microsoft Teams
- Integrating Teams with SharePoint
- Integrating Teams with OneDrive
- Collaborative Features and Best Practices
- Guided Activities and Hands-On Exercises
Frequently asked questions
How can I create an account on myQA.com?
There are a number of ways to create an account. If you are a self-funder, simply select the "Create account" option on the login page.
If you have been booked onto a course by your company, you will receive a confirmation email. From this email, select "Sign into myQA" and you will be taken to the "Create account" page. Complete all of the details and select "Create account".
If you have the booking number you can also go here and select the "I have a booking number" option. Enter the booking reference and your surname. If the details match, you will be taken to the "Create account" page from where you can enter your details and confirm your account.
Find more answers to frequently asked questions in our FAQs: Bookings & Cancellations page.
How do QA’s virtual classroom courses work?
Our virtual classroom courses allow you to access award-winning classroom training, without leaving your home or office. Our learning professionals are specially trained on how to interact with remote attendees and our remote labs ensure all participants can take part in hands-on exercises wherever they are.
We use the WebEx video conferencing platform by Cisco. Before you book, check that you meet the WebEx system requirements and run a test meeting (more details in the link below) to ensure the software is compatible with your firewall settings. If it doesn’t work, try adjusting your settings or contact your IT department about permitting the website.
How do QA’s online courses work?
QA online courses, also commonly known as distance learning courses or elearning courses, take the form of interactive software designed for individual learning, but you will also have access to full support from our subject-matter experts for the duration of your course. When you book a QA online learning course you will receive immediate access to it through our e-learning platform and you can start to learn straight away, from any compatible device. Access to the online learning platform is valid for one year from the booking date.
All courses are built around case studies and presented in an engaging format, which includes storytelling elements, video, audio and humour. Every case study is supported by sample documents and a collection of Knowledge Nuggets that provide more in-depth detail on the wider processes.
When will I receive my joining instructions?
Joining instructions for QA courses are sent two weeks prior to the course start date, or immediately if the booking is confirmed within this timeframe. For course bookings made via QA but delivered by a third-party supplier, joining instructions are sent to attendees prior to the training course, but timescales vary depending on each supplier’s terms. Read more FAQs.
When will I receive my certificate?
Certificates of Achievement are issued at the end the course, either as a hard copy or via email. Read more here.